Roles & Responsibilities
To provide a professional procurement service to the SCMS project; ensuring that SCMS procurement policies and operating procedures are followed in the purchasing of quality assured commodities to target timescales at a competitive price
Specific Responsibilities
Purchasing
- To purchase health goods and equipment in compliance with aid donor regulations, end user requirements and appropriate procedures and standards of ethical procurement, through the following:
Sourcing
· Clarify specifications with client/technical specialists to fully understand requirement
· Identify sources to meet specification using international sources
· Ensure all commodities meet quality standards and pass USG/FDA tests of Quality, Efficacy and Safety Coordinate procurement activities of SCMS in liaison with CA UK and in country teams
· Contribute to the ‘request for waiver’ process
· Contribute to Registration database, appraise supplier performance and manage the relationship with suppliers
Bidding
· Prepare and issue tender documents
· Evaluate tenders taking into consideration relevant criteria and ability to comply with terms and conditions.
· Make recommendation and confirm order with the in country client through Project Management Office
· Negotiate cost reductions with suppliers where appropriate
Contract Management
· Prepare contract order.
· Liaise with supplier/Shipping Coordinator as necessary to ensure timely collection from suppliers, shipping and delivery
· Check supplier invoices and arrange payment.
· Resolve post contract complaints and issues
Client Relationship
- To maintain an on-going relationship with the client and all stakeholders, keeping them informed, responding to needs and developing solutions.
Qualifications
- Bachelor’s degree or equivalent.
· Postgraduate degree in business or professional procurement qualification desirable
· 8-10 years procurement experience.
· Some experience in health procurement using USAID/US Government regulations.