Job Summary:
Manage and direct the operations of each property to which assigned, at the
least possible cost to produce the maximum return on the investment dollars,
maintaining the property at the established levels of protection, care and
maintenance.
Essential Job Duties:
   •   Maintain appropriate standards of physical maintenance and
       housekeeping. Establish and monitor preventive maintenance schedules.
       Prepare or supervise the daily work schedule for operations, and
       coordination of all in-house construction. Conduct quarterly and annual
       building inspections.
   •   Assist the Portfolio Manager or Director, Management Services in the
       annual interior and exterior office building inspection and prepare a
       report.
   •   Provide proper tenant relations for tenant services, alterations,
       decorations, and construction work being done in building.
   •   Maintain established programs of safety and security for building
       occupants and property. Responsible for issue and control of keys to the
       property. Prepare required reports of accidents, burglaries, etc.
   •   Maintain proper control of materials and supplies. Requisition by
       established policies and procedures.
   •   Prepare and audit annual operating budgets and monitor five percent
       (5%) tolerance. Prepare monthly report of operation for review with
       owner.
   •   Secure bids for capital expenditure – submit to owner. Secure approval
       and implement.
   •   Process and maintain all security deposits. Track & instruct accounting
       regarding disposition of security deposits, if required by owner practices.
    •    Review construction plans and approve standard rules and regulations to
         be followed by construction department or tenant.
    •    Build and maintain client relationships.
    •    Review and approval of payables and receivables as prepared at the site
         level. Review and supervise all accounting output as prepared by the
         accounting department as required by the property.
    •    Review specifications prepared for service contracts. Assist with selection
         and final award of contract services, vendor negotiation of service
         agreements and the overall monitoring of vendor performance to assure
         full compliance with standards established within the service agreement.
    •    Prepare synopsis of lease documents and submit billing change notice to
         accounting department Prepare lease abstracts and, in some cases, may
         have final approval authority of all lease abstracts and final document
         output.
Other Job Functions:
    •    Communicate with other departments to coordinate work and achieve
         objectives.
    •    Maintain accurate personnel records, prepare time sheets for Business
         Operations Manager to process.
    •    Conduct employee relations program, which encompasses employment
         interviews, employee discipline, and union grievances. Prepare and
         maintain copies of HR approved job descriptions for each job and insure
         proper employee training.
    •    Attendance of all scheduled Property Management staff meetings and
         annual conference and participation in trade and Processional
         Associates (i.e., BOMA, IREM, IFMA).
Skills, Education And Experience:
    •    Bachelor’s Degree. CPM and/or RPA designation preferred.
    •    Minimum 5 years of property management experience, preferably in
         commercial management.
    •    Ability to work well with a variety of different individuals both inside and
         outside of the company.
    •    Valid real estate license in States that require it.